Reserve a Meeting Room
Revised 3/6/2019


To submit a meeting room reservation request, CLICK HERE.
 

The Library currently has 6 rooms available for use.
To learn more about these rooms, please view the slideshow above.
(Use the arrows in the bottom right-hand corner to view in fullscreen).

 


A few notes about reservations:
  • Reservations to use the library's meeting spaces free of charge must be placed by a Bow resident, in order to guarantee that at least one Bow resident is a member of the group. Rooms may be used free of charge for non-profit purposes only. There are no exceptions to this policy.
  • Please remember to include setup and cleanup time in your reservation time request.  The time you schedule is the exact time you can get into the room for setup; the room must be cleaned up and ready for the next group by your scheduled end time.
  • Submission of a request using the online form does not guarantee your booking. A member of the library's staff will contact you regarding your request to change or confirm the booking.
 

Steps to submit a room reservation request:

1. Submit the online form with your reservation request.  Please list all requested dates individually on the request form (i.e., 9/12; 10/15; 11/14; etc.), so that involved parties are clear about the dates being requested. Include setup and cleanup time in your reservation request.

2. Download and read the Library's Patron Behavior Policy, and the appropriate Meeting Room Agreement Form: For-Profit or Non-Profit. The Meeting Room Agreement Form must be initialed where indicated, signed, and returned to the Library before the reservation(s) requested can be finalized.  If the signed form is not submitted to the Library by the date indicated to you by our meeting room manager, the Library reserves the right to release your requested dates/times to other groups.

3. Download and distribute the Library's Parking Map to your meeting/event attendees. Please be aware that our main parking lot is NOT available to meeting/event attendees when the library is open. Meeting and event attendees must park in the spaces designated on the map.

4. For Group Tutoring Room reservations, there are two additional forms to print, fill out, and return to the Library before your reservation can be finalized: (1) the Policy on Group Study and Tutoring, and (2) the Parental Permission Form for Group Tutoring (if the person to be tutored is under 18 years of age).

5. Beginning March 4, 2019, all groups must now complete, sign and date the Clean Up Checklist after meetings/events. Failure to complete this checklist after your event may result in a denial of future meeting room requests.